October Organization Update and Board Meeting Recap

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Oxford Prep Saddleback Valley and SOC Claim #1 Ranking in Districts for CAASPP Testing

Congratulations to our Champions for their outstanding performance as reported on the just released results of the 2017 California Assessment of Progress and Performance (CAASPP)!

We are thrilled to share that our South Orange County campus was the top performing school in the Capistrano Unified School District (CUSD) in both Math and English Language Arts (ELA). Our SOC students grew in overall performance by two points in ELA and by five points in Math!

SOC CAASPP

Oxford Prep Saddleback Valley students earned the top performing spot among all elementary and middle schools in both Saddleback Valley Unified School District (SVUSD) and for schools authorized by the Orange County Department of Education (OCDE). Our Saddleback Valley Champions outperformed all schools elementary through high school in math and were bested by just four high schools in ELA.

SV CAASPP

Great job Champions, families, site administrators, teachers, and staff!

Oxford Prep Responds to CUSD and Announces Town Hall Meetings

On September 15, 2017, Oxford Preparatory Academy received a Notice of Concern issued by Capistrano Unified School District (CUSD) dated September 17th. In this letter, CUSD requested a response from Oxford Prep to address the noted concerns by September 28, 2017.

Both the CUSD Notice of Concern issued to Oxford Prep and Oxford’s response are linked below for stakeholder review.

View OPA’s Response to CUSD Here

View CUSD’s Letter Here

 

Join Us at a Town Hall Meeting

Wednesday, October 4, 2017
at 6:30 p.m.
Oxford Prep SOC’s Honour Hall

-Or-

Wednesday, October 11, 2017
at 6:30 p.m.
Oxford Prep SV’s Honour Hall

All Oxford Prep stakeholders are invited to attend a Town Hall meeting being held in Honour Hall at Oxford Prep-SOC on Wednesday, October 4th or at Oxford Prep-Saddleback Valley on Wednesday, October 11th. Both meetings will take place at 6:30 p.m.

Join Managing Director, Andrew Crowe (both dates), Oxford Prep Board Treasurer, Raymond (October 4th), and Oxford Prep Board Vice Chair, Joseph Haney (October 11th) for an opportunity to have your questions answered about the CUSD Notice of Concern, Oxford’s Recovery Plan, and the steps OPA is taking to ensure transparency and work collaboratively with our authorizers.

 

Oxford Prep Makes a 1:1 Chromebook Program Possible with Device Donations

OPA has donated 35 preowned Chromebooks to New Vista School, a nonpublic school located in Laguna Hills, CA. New Vista School is the only school of its kind in the Southern California region designed specifically for students with high functioning autism. Oxford Preparatory Academy wishes the students of New Vista much success in their learning adventures with this new 1:1 Chromebook initiative.

A special thank you to Mr. Fernando Rodriguez of OPA’s IT Department for his hard work and dedication in preparing the Chromebooks for New Vista students and to Mr. Robbie Sanchez for his help in delivering the devices and specialty storage cabinet to the school.

 

Thank you John McKenzie

Oxford Prep extends our heartfelt gratitude to Mr. John McKenzie for his dedicated service to our schools. Since 2010, Mr. McKenzie served as OPA’s IT Coordinator and has been an integral part of fulfilling the mission and vision of Oxford Preparatory Academy through his tireless work in developing our Information Technology infrastructure, iPad and Chromebook initiatives, ensuring student safety as we expanded online access, and so much more. We wish Mr. McKenzie much success in his future endeavors.

 

Important Changes to the Annual Academy Fund

Last month, we shared important changes to the Academy Fund.

SOC:

Effective Monday, September 18th, all donations have been proce:ssed and managed by your campus Honour Society. This parent leadership body is a separate non-profit organization with a separate Board of Directors and tax identification number and is completely independent of Oxford Preparatory Academy. If you are currently making monthly donations and wish to make any changes to your ongoing contributions please contact your school’s Honour Society President, Caren Leeds, at sochspresident@gmail.com.

Saddleback Valley:

It was previously announced that donations coming in after Monday, September 18th, would be processed and managed by Honour Society. However, per Honour Society’s request, OPA will continue to process payments while our parent group awaits approval of their nonprofit 501c(3) status. All funds that have been donated since September 18, 2017 will be set aside for Honour Society’s later use. If you are currently making monthly donations and wish to make any changes to your ongoing contributions, please contact Andrew Crowe, Managing Director, at andrew.crowe@oxfordchampions.com.

Both School Sites:

All Academy Fund donations collected from July 1, 2016 to Sunday, September 17th have been earmarked and each schools’ newly elected Advisory Council will decide how the funds will be spent.

 

Clarification Regarding Forwarded Email from CUSD

Earlier today the SOC administration forwarded an email from the Capistrano Unified School District regarding a pending investigation by the California Department of Justice. This communication was already sent to CUSD families but we wanted to ensure that our families were aware of it as well.

To clarify, Oxford Prep has never partnered or done business with the nonprofit music program mentioned in the investigation. We are not a part of this investigation and none of our classrooms or children were affected by this program. Please rest assured that our number one priority is the safety of all children. If you or anyone you know may have been affected by this person or program, please contact your site Chancellor.
 


 

September 28 Regular Board Meeting Recap

Search for Executive Director to Continue

Upon return from closed session, Vice Chair Joseph Haney shared the Board’s commitment to hiring an Executive Director. Possibilities now include engaging a search firm and hiring a consultant to assist in the interview process. The Board will be reaching out to the Advisory Council to get input from parents regarding character traits they want to see in an Executive Director. They hope that the Advisory Councils can share this information back with the Board at next month’s meeting.

In order to promote efficiency in operations while the search for a new Executive Director continues, the Board of Directors of Oxford Prep determined it is in the best interest of the organization to delegate the authority to hire (in accordance with the previously adopted staff recruitment and hiring policy), supervise, evaluate, and fire employees to the Managing Director.

 

Financial Update

Andy Stern from Charter Impact provided an update on our year-to-date financials. We have taken a conservative approach at both campuses to assume that we will spend at budget for most line items for the full year. A revised SOC budget will be presented at the October board meeting to accurately reflect current and projected enrollment, accounting for unfavorable variance in these early months of the fiscal year.

Mr. Crowe also shared the Gilbert Associates independent financial review for the months of May and June. There were no significant concerns identified in a review of Oxford Prep’s internal control policies and procedures, payroll transactions, random expenditures, and general ledger.

 

Board Seeks to Add Fifth Voting Member

It was also announced that our Board will begin actively accepting applications in order to fill the 5th open seat of voting members. In accordance with the OPA Board bylaws, each director holds office for four years and until a successor director has been designated and qualified. As part of the election process, the Board will accept applications from interested parties such as parents and community members. Information and a nomination form is expected to be sent to all stakeholders and shared on the Oxford Prep website by week’s end.

 

Amended Conflict of Interest Code Adopted

As part of the Oxford Preparatory Academy Recovery Plan, Oxford Prep reviewed its current Conflict of Interest Code and made necessary amendments to reflect transparency and increased fiscal oversight. A resolution to tentatively amend the Conflict of Interest Code was approved by the Board of Directors on April 11, 2017. The final adoption of the Code was approved by the Board after the 45-day posting of the Notice of Intention and approval by the California Fair Political Practice Commission.

 

Brown Act and Conflict of Interest Training

Presented by Jerry Simmons of the Young, Minney, & Corr law firm, our Board Members participated in their annual Brown Act and Conflict of Interest training. At the conclusion of the training, audience members were invited to ask Mr. Simmons questions as well.

 

Board Office and Committee Positions Filled, Audit Committee Formed

Officers of Oxford Preparatory Academy are chosen by the Board of Directors and serve at the pleasure of the Board. Additionally, Oxford’s Board has created committees to focus on specific tasks and duties. Based on the recent resignations, the Board of Directors made the following appointments and elections:

  • Mr. Joseph Haney was elected as the Board of Directors’ Vice Chair and was also named Chair of the Governance Committee with Secretary Albert Diaz continuing in his role as Committee Member.
  • Mr. Raymond Jackson was elected Treasurer of our Board of Directors and will also be heading up the Finance Committee as its Chair with help from Board Chair Sandra Garner as the Committee Member.

Treasurer Jackson will also serve as Chairman in the newly formed Audit Committee to assist the Board in the oversight of the annual independent audit process and will be joined by three stakeholders from each school. Parents and staff members with financial backgrounds will be invited to apply to the Audit Committee in a future communication from the school.

 

Amended Memorandum of Understanding Update

Mr. Crowe shared that the Organization is thankful for the continued opportunity to collaborate with the Orange County Board of Education (OCBE) to develop a Memorandum of Understanding (MOU). He anticipates presenting the final version of the MOU at October’s Regular Board Meeting.

 

Line of Credit Renewed

The one million dollar Line of Credit through California Credit Union matured on August 31, 2017. The Board approved a renewal of this Line of Credit to ensure this option for short term cash flow borrowing is available to our organization.